This activity type is suitable for activities that run once during a longer period of time (e.g. Museum openings, Concerts, etc.).
Within the Activity Information section you will be able to define:
Using the calendar define the date range during which your activity will be active/available to be booked.
Using the time input filed, define the start/departure time of your activity.
Once you have selected the date and time you can add your price categories, which you can define to your activity specification:
If the activity you are adding to your Orioly account is an activity with private departures, you can define it as such by clicking on the checkbox labeled “Private departures”. When the private departures are enabled, the departure date/time will be closed after the first paid/deposit booking or a reservation made through either the online reservation system or through the application.
If your activity has any discounts or group prices you can define them by ticking the Group price & discounts checkbox.
Note: When defining the Quantity range (e.g. From: 1 | Up to: 4) means that the effective range for the discount will be from 1 to 3, and the 4th slot will not be included in the discount.
Using the Maximum Capacity field, define the number of available slots that the activity will have (e.g. setting the number to 10 will limit the number of bookable spaces to 10).
Note: If you have set the capacity on your price categories and on the maximum capacity, the lower value of the two will be the one that is used.
Here you will be able to define options that are prevalent to the previously set up departures as well as additional options for the Book Now button.
Note: All bookings with the status of Enquiry will not take up any slots on the departure until the status has been updated to either Reservation, Deposit or Paid status.
Note: If you bind the online payments to the occupancy, the switch that enables online reservations will be automatically enabled as there would be no payment options until the set occupancy has been reached.
Here you will be able to define any reservation fees, traveler’s fees, and add-on that your activity might have:
Note: Disabling the checkbox Fixed price when adding the Reservation Fee and Traveler Fee means that the price is variable and your customers will not be able to pay for their booking online, they will only be able to make an enquiry.
Within the print settings, you can add quotation, booking, invoice, and voucher notes specific to the activity you are creating.
Note: You can set up your global notes within the Settings/Invoicing section of the application if you want to set notes that will be applied to all of your activities/documents.
Note: You need to set up your global notes before creating your activities for them to be applied.
Any question that you add here will be shown to your customers during their booking process.
Click on the Add question button and under Title define your question (e.g. Are you allergic to any food?) and choose the type of answer you require:
Predefined – click on the icon to add your answers that your customer will be able to choose from (exp. Sea Food, Peanuts etc.).
Freeform – let your customers write in the answer to the asked question (e.g. Yes I am allergic to peanuts).
If you do not want to make any last-minute changes, click Finish to create your activity.
Congratulations! You have added your activity to your Orioly account. Continue adding the rest of your activities or check out the rest of the documentation to learn How to add your payment gateway and more.